Akal Japanese Academy (“AJA”, “We”, “Our”, “Us”) is a training and overseas placement initiative operated by Akal Information Systems Ltd., a company incorporated under the Companies Act, India.
This Privacy Policy describes how we collect, use, process, store, and protect personal data of individuals who interact with our website, services, and training programs.
This Privacy Policy is designed to comply with the Digital Personal Data Protection Act, 2023 (DPDP Act) and other applicable Indian laws relating to personal data protection and electronic information.
By accessing or using the website www.japan-academy.in, or by registering for our programs or services, you consent to the practices described in this policy.
1. Definitions
Personal Data: Any information that identifies or relates to an identifiable individual.
Data Principal: The individual whose personal data is collected.
Data Fiduciary: The entity determining the purpose and means of processing personal data.
Data Processor: Any entity processing personal data on behalf of the Data Fiduciary.
In most cases, Akal Japanese Academy acts as the Data Fiduciary for candidate data collected through our website and training programs.
2. Personal Data We Collect
2.1 Identity Information
- Full name
- Date of birth
- Gender
- Nationality
- Government identification (Passport, Aadhaar, etc.)
2.2 Contact Information
- Phone number
- Email address
- Residential address
2.3 Professional and Educational Information
- Educational qualifications
- Employment history
- Skills and certifications
- Trade or vocational skills
2.4 Application & Recruitment Information
- Resume/CV
- Interview records
- Assessment results
- Language proficiency scores (JLPT / JFT)
2.5 Immigration and Placement Data
- Passport information
- Visa documentation
- Medical fitness reports
- Employer placement details
2.6 Technical Information
- IP address
- Browser type
- Device information
- Website usage information
2.7 Communication Data
- Messages sent through website forms
- Email correspondence
- Customer support interactions
3. Purpose of Data Processing
- Candidate registration and program enrollment
- Japanese language training and skill development
- Assessment and interview coordination
- Matching candidates with employers in Japan
- Immigration, visa, and documentation processing
- Communication regarding training programs
- Compliance with legal obligations
- Improving website and services
Users are responsible for ensuring all submitted data and documents are accurate, complete, and up to date.
4. Lawful Basis for Processing
- User consent
- Contractual necessity
- Legal compliance
- Legitimate business purposes
5. Consent
Consent may be obtained through:
- Online forms
- Website registrations
- Program applications
- Written agreements
Users may withdraw consent anytime by emailing legal@akalinfo.com with the subject line “Consent Withdrawal Request”.
6. Sharing of Personal Data
- Japanese employers
- Immigration and government authorities
- Training partners
- IT and service providers
7. International Data Transfers
Personal data may be transferred outside India, including to Japan, for overseas placement purposes and in compliance with applicable laws.
8. Data Security
- Secure servers and encryption
- Access controls
- Employee confidentiality obligations
- Periodic security assessments
9. Data Retention
Personal data is retained only as long as necessary for training, recruitment, placement, legal compliance, or audit requirements.
10. Rights of Data Principals
- Right to Access
- Right to Correction
- Right to Erasure
- Right to Withdraw Consent
- Right to Grievance Redressal
11. Children’s Data
Our services are generally intended for individuals above 18 years of age.
12. Cookies and Website Tracking
- Improve website functionality
- Understand user behavior
- Enhance user experience
13. Data Breach Notification
- Investigate incidents
- Take remedial measures
- Notify relevant authorities where required
14. Grievance Officer
Grievance Officer
Akal Japanese Academy
Email: [Insert Email]
Address: [Insert Office Address]
15. Updates to This Privacy Policy
We may update this Privacy Policy periodically to reflect changes in legal requirements or business operations.
16. Contact Us
Akal Japanese Academy
Operated by Akal Information Systems Ltd.
Website: www.japan-academy.in
Email: legal@akalinfo.com